Program Specialist (Undergraduate Research, Scholarly, and Creative Activity)
Program Specialist (Undergraduate Research, Scholarly, and Creative Activity)
Description
The Johns Hopkins Krieger School of Arts and Sciences (KSAS) is seeking a Program Specialist to manage Undergraduate Research Initiatives for the Office of Undergraduate Research, Scholarly, and Creative Activity (URSCA). URSCA's Undergraduate Research Initiatives include but are not limited to undergraduate research grants and fellowships for Johns Hopkins students; curricular research programs; internal and external conferences and symposia; and residential summer research programs for visiting undergraduates.
The Program Specialistwill independently manage the planning, implementation, and execution of a significant program within a department. The position is responsible for all administrative and financial functions, events, reporting, supervision and/or oversight of operational staff with program responsibilities.
Specific Duties & Responsibilities
Responsible for goal setting and planning to meet program objectives.
Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables.
Develop budgets and manage program expenses, projections, and reporting.
Plan and manage outreach activities and internal events, working with vendors and internal resources as needed.
Create, develop, and expand communications via websites, social media channels, and publication materials as needed.
Represent the program internally and externally.
Ensure timely, accurate and appropriate reporting of program activities.
Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs for the program.
Review and evaluate program needs, while maintaining cost-effectiveness.
Manage and oversee the timely compilation of annual reports and work plans.
May supervise and/or oversee operational staff with program responsibilities.
Other duties as assigned.
In addition to the duties described above
Arrange all aspects of travel, including but not limited to airfare, lodging, and car services, for URSCA program staff, faculty, students, and invited guests; communicate schedules and logistics to the travelers; and serve as point of contact during travel.
Process receipts and coordinate payment processes for office purchasing card and external vendors.
Prepare meeting agendas and materials and coordinate scheduling, location, and audio/visual needs for meetings.
Serve as point of contact for students, faculty, staff, administrators, and external parties interested in working with URSCA in any capacity; reply to emails, phone calls, and office visits with professional and informed responses.
Provide complex administrative support for the office's existing projects and new initiatives, including undergraduate research grants and fellowships, summer visiting researcher programs, curricular research programs, and a variety of conferences and symposia.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
On an infrequent basis, the candidate may be asked to work on nights and/or weekends to support office events.
Minimum Qualifications
Bachelor's Degree.
Two years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Experience in higher education.
Proficient use of SAP and Concur.
Technical Skills & Expected Level of Proficiency
Budget Management - Advanced
Digital Communications - Advanced
Documentation and Reporting - Advanced
Event Planning - Advanced
Operational Oversight - Advanced
Oral and Written Communications - Advanced
Program Management - Advanced
Resource Management - Advanced
Workflow Management - Advanced
Classified Title: Program Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $74,100 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30am - 5:00 pm FLSA Status: Exempt Location: Hybrid/Homewood Campus Department name: KSAS-Undergrad Research & Scholarly Personnel area: School of Arts & Sciences
Salary Range
The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.
Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week
Job ID: 80810028
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